Importing Questions - New Portal Beta

May 31, 2017

Within the new portal, you are able to import your questions to a course using a variety of formats. When a file is selected to import, it will be processed against all available filters. The user will not need to choose the correct filter in order for their questions to import properly. With this method, you will be able to export questions from your LMS or manually build your questions for the course and import them with ease. This feature is available to Institution, Department, and Course level administrators.


Importing Questions

To import questions, login and navigate to the appropriate course. Select the Import Queue sub-tab.

The page will show any past imports to the course. If there are none, the list will be blank. Click Upload to begin the process.

A new modal window will appear with instructions. As stated above, the importer will accept the following file types: .doc, .docx, .rtf, .txt, .xls, and .xml. Drag & drop your file, or click the Choose Files button to proceed.

Using either method, your file will be processed through our filters. Once ready, you will see the the file name within the list, with a message stating the file is Ready for Review.

Clicking the expand icon  will allow you to add more columns to the grid if there are any not being displayed.

Click the file name within the list to show the filters used to process your file, as well as the number of questions formatted and the number of form errors. 

Click the Pencil icon to begin the validation process.


Validating Questions

Within the list to the left, you will find all imported questions. The list will display each question's title (up to 40 characters), and the type. Selecting a question within the list will display the full question to the right. This process will allow you to validate each question and make appropriate changes before adding them to the course's question bank.

To navigate through the questions, you may simply select the next question from the list to the left, or utilize the Previous and Next buttons within the validation pane.

With a question selected, you're able to edit every field just as if you were creating or editing a question. If your question text didn't import correctly, we provide a text box showing the original text before going through the importer. You can easily copy & paste the original text to make adjustments.

At the bottom of the page, you can add an attachment and tag the question with categories. For more information regarding attachments, please read our Inline Images & Attachments guide. For more information on how to tag categories, please read our Tagging a Question with Categories guide.


Adding Imported Images to Question or Answer Choices

If you included images within your import file, you will be able to add them as inline images within the question text or answer choice. To the right of the question stem or answer choice, you will see the camera icon, with a number beside it. This number will represent the number of images contained in the original import file.

To insert an inline image into the question, click the camera icon. This will open a slide-out pane where you can select the image from the ones you'd imported. Click the image or images you wish to add, then click Select


Remove a Question from Questions to Import

If you need to remove a question, locate it within the list and click the button. Click Remove to remove the question from the list.


Choosing the Questions to Import

If you wish to only import a few questions to the course's question bank, tick the check box for each question. At the bottom of your screen you will see new bulk-action items. 

Clicking Unselect All will de-select all choices. To import the few questions chosen, click Import.

Utilize the Save button to save all edits made. You can use this feature if you'd like to return to the validation process at any time. You can also use this feature to have another user with edit privileges to this course finalize any changes at another time. To return to the validation process at a later date, simply select the course, and navigate to the Import Queue page. You will see the name and date of the file ready for review within the list.

Once you've validated all questions and made appropriate additions, click Import. Once you've clicked this button, you can choose to import this batch of questions into the course's question bank, or, directly into a new assessment.


Questions with Invalid Forms

If there are any questions with an invalid form, you will be presented with a warning message stating the question(s) will not be imported. Click Import Remaining to import all valid questions, or click Cancel to go back and review the improperly formatted question(s).

The page will refresh to show a successful message, and how many questions were imported.


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